When temperatures rise and Summer heat waves hit, outdoor events can quickly turn from a great time to a sweaty struggle if you’re not prepared. Whether you’re hosting a backyard BBQ, wedding, community fair, or corporate gathering, being prepared for the sky-high temps will help you keep guests safe, refreshed, and cool. From shade solutions to icy treats, planning ahead with the right rental items can help you stay cool and comfortable, even during the hottest days of summer. Chill out with some Summer rental must-haves and create a refreshingly comfortable space.
Must Have #1 – Tents: Essential Shade for Sun-Drenched Days
The first line of defense against the Summer sun? A well-placed tent. Tents not only protect guests from direct sunlight but also create a cooler environment by blocking UV rays. Shade is a must have when celebrating outdoors in the Summertime. Giving guests a little reprieve from the sun is sure to keep them happy and more likely to hang out longer. No one wants the sun’s heat to cut their party short!
Bonus Tip: When you rent a tent you’ve also got shelter in case of a pesky pop-up shower!
Must Have #2 – Ice Bins & Buckets: Cold Drinks on Demand
Nothing refreshes like an ice-cold drink, especially during a heat wave. But drinks warm up fast without proper storage. That’s why ice bins, buckets and beverage chillers are game changers for any outdoor event.
Keep bottles, cans, and pitchers cool and easily accessible. Strategically place multiple bins & buckets throughout your event space to prevent crowding and ensure guests stay hydrated. Ice bins and beverage containers can also be used for keeping food cold. Fill the bottom with ice and place your serving bowls and plates on top!
Bonus Tip: Fill a few extra bins with ice water and clean towels to create DIY cooling stations!
Must Have #3 – Fans: Circulate Comfort Throughout Your Space
Airflow is critical when battling the heat. Without it, even shaded areas can feel sticky and stale. Portable fans help move air, cool down hot spots, and keep your guests comfortable from start to finish. Enhance air circulation under tents, cool off dance floors or seating areas and create breezy lounge zones at outdoor events. Something as simple as a fan clamped into the top corner of your tent, or larger floor units placed strategically around your space can contribute greatly to the overall happiness of your guests.
A simple and inexpensive option if you’re having an outdoor wedding ceremony in the middle of a heat wave is providing guests with small, individual fans at each of their seats for a little personal cool down throughout the celebration.
Bonus Tip: Not enough hydro to supply the fans? Rent a generator!
Must Have #4 – Snow Cone Machines: A Sweet Way to Beat the Heat
Who says staying cool can’t be fun & taste delicious? Snow cones are the ultimate Summer treat—and renting a snow cone machine adds a playful, refreshing twist to your event.
Tasty, flavoured ice is more than nostalgic fun—it’s a practical way to keep guests cool from the inside out. With a variety of syrup flavors available, there’s something for everyone to enjoy. Kids love them, and adults will too!
Add a snow cone station as part of your food setup, or turn it into a feature attraction at birthdays, fairs, or community events.
Bonus Tip: Be sure to put someone in charge of making the snow cones and don’t forget to be prepared with lots of ice because they will go fast!
Don’t let extreme heat dampen your plans. With the right rentals, your guests will stay relaxed, refreshed, and ready to celebrate. Chill out and enjoy!
